Privacy Policy

1.1. Assured Super Pty Ltd (We, us, our) respects your privacy and is committed to protecting your personal information. Our privacy policy outlines our approach to privacy and how we collect, use and protect your personal information and sets out your rights in relation to accessing the personal information we hold about you. 

1.2. Personal information is defined in the Privacy Act 1988 (Cth) and means information or an opinion about an identified individual, or an individual who is reasonably identifiable.

1.3. We are bound by the Australian Privacy Principles contained in the Privacy Act.  

 

2.1. We only collect personal information you give us directly, you request is provided to us or which is collected automatically as part of your activities with us (including usage data or cookies on our website (Site)). For example, when you:

2.1.1. use or enquire about our audit services;

2.1.2. request your accountant or other advisor to send us information;

2.1.3. complete electronic and paper forms; 

2.1.4. call us; 

2.1.5. use our Site, including our customer support features; 

2.1.6. send us information via the ‘Contact’ page on our Site; 

2.1.7. send us information when using any part of our Site; and/or

2.1.8. view electronic communication that you receive from us, including where you open emails, the links you view from the email and what webpages you view from the email and the number of pages viewed.

2.2. When we collect information, we will ensure the individual has given verifiable consent or there is some other lawful basis for collection and processing.  We will generally explain to the individual why we are collecting it, who we give it to and how we will use or disclose it.

 

3.1. The personal information that we collect includes: 

3.1.1. identifying information, including your name, contact details including your email, home address and billing address;

3.1.2. transactional information, including information you provide as part of an audit we conduct on your behalf us or that is generated as a result of that audit;

3.1.3. financial information, including payment details, employment and income details, tax file number, credit card numbers or bank details, tax statements, assets and liabilities, account balances and financial statements;

3.1.4. information we are required or authorised to collect and process under law to identify you or verify information you have provided;

3.1.5. usage information, including data about your interaction with our website through devices you use; and 

3.1.6. computer and connection information such as page views, traffic, uniform resource locators (URLs), internet protocol (IP) address and web log information.

3.2. We will take reasonable steps to ensure that all personal information we collect, use or disclose is accurate, complete and up to date. 

3.3. Sensitive information means information or an opinion about an individual’s racial or ethnic origin, political opinions, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual orientation or practices, criminal record or health information. We will only collect sensitive information in circumstances where: 

3.3.1. it is reasonably necessary for one more of the services we provide or functions we carry out, and you consent to the collection of the information; or 

3.3.2. we are required or authorised by law to collect the sensitive information.

3.4. When you visit our Site, we may place cookies on your browser to enhance and manage our website and improve our business and the services we provide to you. We and/or Google may use this information to optimise and place advertisements, including advertisements of third party vendors, on our own and third party websites. Google’s ability to use and share information collected by Google Analytics is restricted by the Google Analytics Terms of Use and Privacy Policy.  Cookies can be managed by accessing the individual settings in your browser.

3.5. We may collect personal information from people who are not customers or suppliers of our business but whose personal information is given to us by those individuals via our Site or in the course of a transaction or recruitment.  If you give us information you must only do so with that individual’s authorisation and you should inform them of this privacy policy.

3.6. Our services are not intended for children and we do not knowingly collect personal information from individuals who are children.

 

4.1. The purpose for which we collect personal information is to enable the effective provision of our services to you and our other customers, including to:

4.1.1. execute your requests for our services;

4.1.2. improve and optimise our services, business and our users’ experience;

4.1.3. to send you service, support and administrative messages, reminders, technical notices, updates, security alerts, and information requested by you;

4.1.4. to send you marketing and promotional messages and other information that may be of interest to you, including information sent by, or on behalf of, our business partners that we think you may find interesting.  You may opt out of receiving these direct marketing communications at any time. Our electronic marketing activities will comply with the requirements of the Spam Act 2003 (Cth);

4.1.5. to comply with our legal obligations and resolve any disputes that we may have with any of our users, and enforce our agreements with third parties; and;

4.1.6. to consider your employment application. 

 

5.1. We will only use, process or disclose your personal information for the primary purpose for which it was collected or otherwise as relevant national laws allow. We may otherwise use and disclose your personal information to detect, prevent and investigate fraudulent behaviour, if you have given us consent for the use or disclosure or it is required or authorised by law.

5.2. If those purposes for which we have collected the information involve providing personal information about an individual to any third party, we will take appropriate and reasonable steps to ensure any personal information is protected.

5.3. We may disclose personal information for the purposes described above to:

5.3.1. your accountant or other advisor;

5.3.2. our employees and related bodies corporate;

5.3.3. data processors, including third party suppliers and service providers (including providers for the operation of our websites and/or our business or in connection with providing our products and services to you);

5.3.4. professional advisers, dealers and agents;

5.3.5. payment systems operators (e.g. merchants receiving card payments); 

5.3.6. our existing or potential agents, business partners or partners;

5.3.7. our sponsors or promoters of any competition that we conduct via our services;

5.3.8. anyone to whom our assets or businesses (or any part of them) are transferred;

5.3.9. specific third parties authorised by you to receive information held by us; and/or

5.3.10. other persons, including government agencies, regulatory bodies and law enforcement agencies, or as required, authorised or permitted by law including but not limited to the Australian Tax Office, the Australian Prudential Regulation Authority, the Australian Securities and Investments Commission, the Australian Transaction Reports and Analysis Centre. 

 

6.1. We process your personal information in our servers in Australia. 

6.2. We provide some personal information to third parties that provide services to us solely for the purpose of providing those services, including third parties that provide our payment gateway, audit practice management, marketing and technology support services.  We only engage suppliers who store data in Australia. 

 

7.1. We take reasonable steps to protect the personal information we hold against loss, unauthorised access, use, modification or disclosure and against other misuse.  This includes engaging third party security expertise and implementing email filtering, staff training, user/role permissions and device security measures.  However, we cannot guarantee the security of your personal information.

7.2. We will only use, process or store personal information for as long as required by the purpose it has been collected, including where such purpose relates to our legitimate interest, and for a longer period where you have given consent to such processing, as long as such consent is not withdrawn. We may be obliged to retain personal information for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

 

8.1. Our Site may contain links to third party websites. We are not responsible for the privacy policies of any third party websites. We recommend that you review the privacy policy of each website you visit.

8.2. Where you transact with another person or entity through us, we may enable you to obtain the personal information of that person or entity.  You acknowledge that in these circumstances you are the data controller of that data and you should, where required, inform that other person about your privacy practices and otherwise comply with relevant national laws.  

8.3. Using the personal information of any person you receive through us for any other purpose other than to perform the transaction we enable is prohibited by this policy.

 

9.1. We have appointed a privacy officer who can be contacted: 

9.1.1. by post: 

Attn: Privacy Officer

Suite 221, 832 High Street

Kew East, VIC 3102

9.1.2. by email: admin@assuredsuper.com.au 

9.2. You have certain rights in relation to the personal information we collect and hold about you.  We will allow an individual to:

9.2.1. know what personal information we maintain about you and request a copy of your personal information which we will provide;

9.2.2. request us to correct information we hold about you;

9.3. In addition to the information contained in this privacy policy, we may provide you with additional information concerning particular Services or the collection and processing of personal information upon request.

9.4. To make a complaint about how we handle your personal information, you may contact our Privacy Officer. We will respond to your complaint within a reasonable time after it is received. If you are not satisfied by our response, you may acquire further information regarding privacy from the Office of the Australian Information Commissioner.

9.5. We may make changes to this privacy policy at any time by giving notice on this page and – as far as technically and legally feasible – sending a notice to you.  We recommend you check this page often, referring to the effective date of the last modification listed at the bottom. 

 

10.1. This privacy policy will be reviewed as follows: 

10.1.1. annually at a minimum; 

10.1.2. following an information security incident; 

10.1.3. following significant changes to our systems; and 

10.1.4. following relevant changes to the relevant privacy legislation, including the Privacy Act.

 

 

Effective: September 2024